Updated December 01, 2020
To make this document easier to read, we’re going to use some shorthand throughout. For example, when we say “the Platform” we’re talking about the web-based online application tool described and accessible at https://alyz.org. The Platform is part of a suite of software products and services owned and operated by alyz, Inc., which we’ll refer to as “alyz, Inc,” “us,” or “we” throughout this policy. The Platform is intended for use by non-profit or for-profit institutions and use of the Platform requires registration by an account administrator. We call those non-profit and for-profit institutions as well as their administrators and registered users “Members.” Unregistered internet users that are merely browsing Platform sites are called “Visitors”. When we refer to both in this policy, we’ll use the term “you.” In using the Platform, Members are able to create websites that have their own respective users through which Members may collect information from third parties that use the Members’ websites. We call these Member websites “Your Websites” and the third parties that use those websites “Your Users”.
We do not share your personal data with any third-party advertisers or ad networks for their advertising purposes. We use data that we collect about you or that you provide to us, including any personal information, as follows:
Your ability to access the Platform is not contingent on you providing us with your personal information, and you may decline to submit personal information to us, however, that may prohibit us from providing you with certain Platform services and/or functionality.
We use your personal data to authorize your access to alyz(s) Platform. We also use your personal data to provide certain functionality of the Platform depending on the functionality you use and choose and the personal data you agree to provide. We use the data that we have about you to provide, improve, and personalize the Platform, including with the help of automated technologies discussed in this policy and the inferences that we make from information we collect.
We may contact you through email or other media to relay Platform updates and news messages. You may unsubscribe from these messages via the unsubscribe link in emails providing these messages.
We may use your information to contact you about account, security, legal and other service-related issues. We will do this through in-app notifications, email, or other channels. Please be aware that you cannot opt-out of receiving service messages (an example is a password reset email) from us, including security and legal notices.
We desire to see online engagement increase throughout the world. We use the personal data available to us to observe social, economic, and geographic trends as they pertain to online platform engagement. In some cases, we work with trusted third parties to perform this research, under controls that are designed to protect your privacy. We publish or allow others to publish our insights but only in an aggregated form that does not disclose your personally identifiable information. For example, we may use your data to generate statistics about overall usage of the Platform worldwide and in specific countries and geographic regions. We use de-identified and aggregate user data to market the Platform, such as report the total number of users across the Platform. We use data, including user-provided personal information, aggregations of user data, data collected through use of the Platform, public feedback and information inferred from this data to conduct internal research and development in order to provide a better overall Platform experience, measure the performance of the Platform and increase use of the Platform and its features. This is done by making changes to the Platform that are generally available, as well as sending users messages suggesting Platform functionality and content.
It is your decision to seek and collect information about Your Users through the Platform and Your Websites; we merely facilitate that collection and use through choices you make when using the Platform. Accordingly, as between you and alyz, Inc, it is your sole responsibility to ensure that you have a legal basis for the collection, use, dissemination and other processing of Your Users’ information.
We do not share Your Users’ personal data with any third-party advertisers or ad networks for their advertising purposes. We use data that we collect about Your users or that you provide to us, including any personal information, as follows:
Your Users’ ability to access Your Websites is not contingent on Your Users providing personal information, and they may decline to submit personal information, however, that may prohibit Your Users from being provided with certain Platform services and/or functionality.
Based on choices you make concerning Your Website, we may collect and use Your Users’ personal data to authorize their access to Your Websites. We may also use Your Users’ personal data to provide certain functionality on Your Websites depending on the functionality you use and choose and the personal data you seek through Your Websites and that Your Users agree to provide. We use the data that we have about Your Users to provide, improve, and personalize the Platform, including with the help of automated technologies discussed in this policy and the inferences that we make from information we collect.
We may contact Your Users through email or other media to relay Platform updates and news messages. It is your sole responsibility to do so if you so choose. It is your sole responsibility to ensure you have a legal basis for the communications you engage in with Your Users.
We may use Your Users’ information to contact you about account, security, legal and other service-related issues. We will do this through in-app notifications, email, or other channels. Please be aware that you cannot opt-out of receiving service messages (an example is a password reset email) from us, including security and legal notices.
As noted above, we desire to see online platform engagement increase throughout the world. We use Your Users’ information submitted through Your Websites on the Platform for the Analytics and Performance discussed above but only in an aggregated form that does not disclose their personally identifiable information. As discussed below, we use automated technologies such as cookies to collect certain data of Your Users to facilitate their use of Your Websites through the Platform.
The Platform will allow both You and Your Users to communicate and connect with other people via online chat functions on Your Websites. It is your choice whether to offer such communication ability to Your Users and Your Users’ choice whether to communicate with others or to allow communication between others with such functionality. alyz, Inc may; direct or in-direct store the information shared among Your Users. If you choose to enable communication via this chat functionality, as between you and alyz, Inc, you are solely responsible for all such communications and the privacy of the information shared among Your Users. alyz, Inc has no control over any communications of Your Users using such functionality and you agree and acknowledge that alyz, Inc has no liability or responsibility for any such communications or your choice to offer functionality facilitating the same.
Information You Provide to Us
Visitors do not need to submit personal information to us to view the websites that describe our Platform. You do not have to become a Platform Member to view Your Website or another website created by another Member using the Platform. You do need to become a Member and create a Platform account to create and administer Your Websites via the Platform. To become a Member, you are required to create an account and provide certain information such as your administrator's name and email address, your business name and website URL, and the state or country in which you are located. This information is collected, stored and used by alyz, Inc to facilitate your use of the Platform, maintain the security of Your Websites, prevent unauthorized administration of Your Websites, and for our other legitimate business purposes. Beyond this required information, you have choices about whether to provide additional information to be associated with your Member account. We collect personal data from you when you provide, post, or upload it to the Platform. You do not have to provide such information; however, if you do not, it may limit our ability to personalize or fully support the Platform and your ability to use the Platform to its fullest extent.
You also have choices about what information you collect from and use, share and otherwise process about Your Users. We facilitate this collection, use and sharing based on the choices you make to facilitate your use of the Platform. Your Websites may operate without Your Users’ personal information; however, use of Your Users’ information allows you to personalize Your Websites and use the Platform to its fullest extent. Based upon the choices you make, Your Users will have options as to what information they provide through Your Websites. For example, the Platform will allow you to provide Your Users the option to link Your Websites on the Platform with other websites, applications, and services or profiles Your Users may have with third party applications. If you allow this option and Your Users choose to link with these third party applications and services, Your Users will provide you and us the personal data stored on those applications to the Platform and alyz, Inc. For example, Your User may create an account on Your Website by linking their Facebook account to the Platform, providing personal information they have opted to share through Facebook to you and alyz, Inc through the Platform. Your Users may revoke a link with such accounts and third party applications by modifying their settings with those applications. As another example, the Platform will allow you to provide Your Users the option to provide their device information and telephone number for communications about events and services. If you allow this option and Your Users provide such information to you on Your Website, it will be stored and used by alyz, Inc to facilitate the communications you opt to allow. You decide what information you seek and collect about Your Users through the Platform and Your Websites. Accordingly, as between you and alyz, Inc, it is your sole responsibility to ensure that you have a legal basis for the collection, use, dissemination and other processing of Your Users’ information.
We do not require that you or Your Users provide sensitive data such as religious denomination, race, ethnicity, philosophical beliefs, or physical or mental health to create or maintain a Platform account or to use Your Websites. It is your choice whether to provide such sensitive information should it be an option to do so, and your choice to seek such information about Your Users. If you choose to provide any sensitive information, it may be used by alyz, Inc to create a more personalized or efficient Platform experience like other non-sensitive information you provide. In any event, alyz, Inc will only process sensitive data provided to us for alyz, Inc’s legitimate activities on your behalf and will not disclose this information. We will maintain your information subject to appropriate safeguards discussed in this policy and otherwise provided by alyz, Inc. Should you have any questions, feel free to contact us at firstname.lastname@example.org.
We may combine the information you submit under your account with information you provide us through other alyz, Inc services and products as well as inferences we make from this information to provide you with a better experience and to improve the quality of all services and products provided to you by alyz, Inc.
When the Platform allows you to provide information to be published, distributed, or displayed on Your Website or for you to allow Your Users to publish, distribute or display information on Your Websites, we refer to that as “posted,” which can be on public areas of the Platform, Your Websites or transmitted to other users of the Platform or third parties, all of which we’ll call “User Contributions.” For example, these include activities such as posting specific information, contributing messages to chat, and posting video/audio/graphical assets. Please keep in mind that if you or Your Users disclose personal information in a public manner whether through chat postings, social media, message boards, or other public online forums, this information may be collected and used by others. User Contributions are posted and transmitted at the contributor’s sole risk. We cannot control the actions of other users or third parties with whom you or Your Users choose to share User Contributions. Therefore, we cannot and do not guarantee that User Contributions will not be viewed by unauthorized persons, nor do we accept any liability associated with User Contributions.
We log usage data when you use the Platform or Your Users use Your Websites, including when you view or click on content, browser type, browser language, perform a search or request, the date and time of your request, install an update, seek new functionality, or use one or more tools offered through the Platform. We use log-ins, device information internet protocol (“IP”) addresses, and cookies and similar technologies to identify and log use.
Cookies and Other Similar Technologies.
Device ID and Location.
When you access or leave the Platform, we receive the URL of both the site you came from and the one you go to next. We also get information about your IP address, proxy server, operating system, web browser and add-ons, device identifier and features, and/or ISP or your mobile carrier. We also receive data from your devices and networks, including location data. If you use the Platform from a mobile device, that device will send us data about your device and GPS location based on your phone settings and access you have granted to the Platform. We use this information to provide an efficient Platform experience for you and to communicate with you more effectively. The information is also collected to determine the aggregate number of unique devices using the Platform and/or parts of the Platform, track total usage, and analyze usage data to improve Platform functionality for all Members and Visitors. We may combine this information with information from third parties to provide you with a better experience and to improve the quality of our service. We do not share any of your personally identifiable information along with your device identification or location without your explicit permission. However, we may automatically collect certain details of your use of the Platform, including traffic data, location data, logs, and other communication data and the resources that you access and use on or through the Platform. We may collect information about your computer and mobile device and internet connection, including the mobile device’s unique device identifier, IP address, operating system, browser type, and mobile network information. If you do not want us to collect this information you should cease use of the Platform.
Your Communications Directly To Us.
We collect information about you when you send, receive, or engage with messages with us, including when you submit personal information or requests by emailing email@example.com. We retain those communications to process your inquiries, respond to your requests, and improve our services.
alyz, Inc cannot regulate other sites, content, or applications linked or provided from within the Platform and our various web sites and services. Some content or applications, including partner offers, on or in Platform properties may be served by third-parties, including content providers, application providers, analytics companies, your mobile device manufacturer, and your mobile service provider. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites, apps, and other online services. They may use this information to provide you with interest-based (behavioral) targeted content. We do not control these third parties' tracking technologies or how they may be used. If you have any questions about targeted content, you should contact the responsible provider directly.
Disclosure on Your Behalf
Disclosure by You
When information is shared through the Platform, that information is viewable by you and by anyone else you chose to share it with. If you give access to your Platform account to other applications and services, based on your approval, those services would then have access to your shared information. The use, collection and protection of data you collect and receive through the Platform from Your Users or otherwise is your sole responsibility.
We will share personal data received through the Platform internally within alyz, Inc to help combine the personal information covered across the different aspects of the Platform and our other products and services to help provide services to you in a manner that is personalized and useful to you and others. For example, we can personalize potential services to recommend to you using cookies or similar technologies that track what functionality you have already opted to receive.
Disclosure to Our Service Providers
It is possible that we will need to disclose information collected through the Platform when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you; (3) investigate and defend ourselves against any third-party claims or allegations; (4) protect the security or integrity of the Platform; or (5) exercise or protect the rights and safety of alyz, Inc, our Members and/or Visitors, Your Users, personnel, or others. We attempt to notify Members about legal demands for their personal data and the personal data of users of Member Websites when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague, or lack proper authority, but we do not promise to challenge every demand.
For personal data that we have about you or Your Users, you and Your Users have the following rights:
If you are a California resident and have provided us with personal information, California law requires that we provide you with a summary of your privacy rights under the California Online Privacy Protection Act (the “Act”) and the California Business and Professions Code. As required by the Act, we will provide you with the categories of personally identifiable information that we collect through the Platform and the categories of third party persons or entities with whom such personally identifiable information may be shared for direct marketing purposes at your request. California law requires us to inform you, at your request, (1) the categories of personally identifiable information we collect and what third parties we share that information with; (2) the names and addresses of those third parties; and (3) examples of the products marketed by those companies. The Act further requires us to allow you to control who we can and cannot share that information with. To obtain this information, please send a request to firstname.lastname@example.org and include the phrase “California Privacy Request” in the subject line. When contacting us, please indicate your name, address, email address, and what personally identifiable information you do not want us to share with third parties. Please allow thirty (30) days for a response. Also, please note that there is no charge for controlling the sharing of your personally identifiable information or requesting this notice.
We implement industry-standard security safeguards designed to protect your data. These include using encryption for your data while it is being transmitted between your device or browser and our servers.
However, given the nature of communications and information technology, and that the use of the internet has inherent risks, although we regularly monitor for possible vulnerabilities and attack, we cannot warrant or guarantee that information provided to us through the Platform or stored in our systems or otherwise will be absolutely free from unauthorized intrusion by others, nor can we warrant or guarantee that such data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
Where we rely on your consent to process your personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful bases upon which we collect and use your personal data, please contact us at email@example.com. You decide what information you seek and collect about Your Users through the Platform and Your Websites. Accordingly, as between you and alyz, Inc, it is your sole responsibility to ensure that you have a lawful basis for the collection, use, dissemination and other processing of Your Users’ information. Where you rely on Your Users’ consent, as between you and alyz, Inc, it is your sole responsibility to ensure Your Users know they have the right to withdraw or decline consent at any time and where you rely on legitimate interests, that they have the right to object.
We assume that all administrators for Member accounts are over the age of 18. We do not collect personal information from any person we actually know is under the age of 16 without the consent of the parent or legal guardian of that minor. We assume that you do not collect information from any person you actually know is under the age of 16 without the consent of the parent or legal guardian of that minor. A parent or guardian may consent to the use of the Platform by a minor, which parent or guardian is solely responsible for providing supervision of the minor’s use of the Platform and assumes full responsibility for the interpretation and use of any information or suggestions provided through the Platform. If you believe we might have any information from or about a child under 16, please contact us at firstname.lastname@example.org. If we learn and have confirmation we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information.